Creating a new Library is easy – we’ll even create a new Group and Comment within that Group to help get you started.
Once you’re in the AP editor just click New and choose New Library:
Libraries have three potential statuses:
- These Libraries can be made Active so they appear in the AP Word and Chrome apps for use. Libraries can be made Available to you by colleagues (for institutional clients) and 11trees (so you can license a Library).
- You control which Available Libraries become Active. Active Libraries show in the AP Word and Chrome apps for use providing feedback / inserting text and can quickly be Selected or deselected to make their content ‘live.’
- Selecting a Library makes its content ‘live’ in the AP Word and Chrome apps – so you can use the Comments to provide feedback and add text using AP.
Group, Sub-Group, or Comment
The simplest way to create new content in AP is to click the New menu choice in the editor (see How to access the editor here). This is especially true for creating new Libraries.
You’ll get a popup window where you can complete the required information.
New Groups and new Comments are probably best authored from the Libraries view, where you can see one Library at a time with its Groups listed on the left side of the screen and Comments for the selected Group listed on the right. On this view you can click New Group or New Comment to add content to the current Library.
NOTE: Pasting Word content directly into Annotate PRO will yield unpredictable results. Word formatting is not the same as HTML…If your content is pretty simple – sentences with bolding and italics and underlining – you may be okay. Bullets and more complex layout options in Word will not translate well. Better to author, from scratch, in Annotate PRO. Then your bullets and bolding etc. will appear in Word as you would expect. Or paste using Paste Special or Paste and Match Style.
In the screenshot below (click for a larger view) we can see:
- The Library header information is collapsed so we can focus on Groups and Comments. Click Selected Library Details to see the Library name and other info.
- Create a new Group or Sub-Group by clicking New Group in the Group area. To create a Sub-Group. specify a Parent Group.
- Create a new Comment by clicking New or New Comment in the Comment area. Note that the visible Comments are part of the selected Group (“Common Errors” in this example).
Drag Groups to reorder them; change Labels and the Text of Comments as fast as you’d like. Your changes will save automatically.
Make One-Off Comments Reusable
One of AP’s superpowers is the ability to store the comments you add to Google Docs and Canvas SpeedGrader. Or use the Translate feature in the AP Chrome Extension or the Free Form area in Microsoft Word to add a custom, one-off comment.
Just make sure Comment History is ON and then you can visit your Feed to save select comments to a specific Library.
Converting one-off, or ‘Free Form’ comments to become reusable requires a paid AP license. Here’s how to do it:
- In the AP Microsoft Word app highlight some text in an open document or place the cursor, then enter a comment in the Free Form text area and click Insert.
- If you’re using Canvas SpeedGrader or Google Docs just make sure make sure the History setting is ON, then AP will automatically save any comment bubble text you enter. To turn History on or off in the AP Chrome Extension click A, then the Gear, then Settings, then History and choose ON. Additionally, in SpeedGrader, AP will save all your rubric comments and overall SpeedGrader comments too!
- In all other web apps you can use the text entry area in AP’s Translate or Free Form feature to insert a one-off comment that will be saved to your Feed. Just flip on Translate or Free Form from Settings or the quick settings button in the right toolbar (the lightning icon). Highlight text or place your cursor, as you always would, then use the Free Form text area to type your text, then click Insert to make it appear.
Think of the feature as recording your custom, one-off comments so you can quickly go through them later and add the useful ones to your Libraries.
To convert these comments just:
- Visit The Feed – from the AP Chrome Extension click A, then Comment Feed. In the AP Word app click the gear icon in the AP taskpane, then Comment Feed.
- You can filter by “Free Form” only. Toggle comments you’d like to make reusable, as the screenshot above depicts, then click Add at the top of the column of toggles. You’ll be able to choose the Library, the Group/Sub-Group, provide a Label and even tweak the exact language to make the feedback/comment more universal.
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